Leading Gaming Platform Achieves $500K Cost Savings & 75% Process Efficiency

Quantifiable Outcome Summary


Group 18

1/2 a $Million 

Annual Cost Savings

Group 18-4
Almost a Month

Faster Close Process

Group 18-2
75% 

Improved Process Efficiency

 

Role Filled

Interim Finance Consultant

Expert Operator

Gagan Grewal

Project Detail

Close Process Optimization
Reduced month-end close from 6-7 days to 5 days (20-30% improvement) by streamlining reporting and consolidating key reports

Report Automation
Automated 8+ financial reports, including KPI tracking and variance analysis, reducing manual report preparation by 10 hours per month

Enhanced Financial Planning
Integrated multiple planning scenarios (annual budgets and biannual forecasts), improving forecasting accuracy by 25%

Standardized Reporting
Implemented consistent financial reporting methodologies, reducing discrepancies in KPI tracking and variance reporting by 30%

Workforce Planning
Developed and automated headcount and capitalized labor tracking, improving workforce planning efficiency

About The Client

Industry: Mobile Gaming & Esports

Scope: The client is a leading mobile gaming platform that connects millions of players globally through competitive gaming experiences across multiple genres. The platform serves a diverse ecosystem of casual gamers, competitive esports players, and game developers, providing seamless integration tools for developers and fair, engaging experiences for players. Through innovative technology and a commitment to competitive integrity, the platform enables players to showcase their skills while creating opportunities for developers to monetize their games.

Client Challenges

  • Accrual Process Inefficiencies 
    Manual and inconsistent accrual processes were consuming significant resources and increasing the risk of errors 
  • Lengthy Close Cycles 
    The month-end close process was taking 30 days, delaying critical reporting and hindering decision-making 
  • Audit Readiness Issues 
    The company faced challenges in meeting audit deadlines, requiring multiple iterations to address errors 
  • Scalability Constraints 
    Existing workflows lacked the flexibility to support the company’s rapid growth and increasing financial complexity 
  • Resource Gaps 
    The organization had limited internal expertise in addressing accrual process optimization and audit preparedness, creating a dependency on external resources 

Key Project Elements & Deliverables

Systems & Tools Used

  • ERP System Optimization: Enhanced usage of existing ERP functionalities to streamline accrual processes and data integration 
  • Custom Automation Solutions: Automated recurring financial tasks, including accrual calculations, variance analyses, and reporting 
  • Financial Reporting Framework: Standardized templates for consistent, actionable reporting for executive decision-making 

Timeline: 

  • Six months to implement optimized accrual processes and meet audit requirements 
  • Three months to consolidate workflows and reduce close time 

Data Integration: Transitioned fragmented workflows into a unified ERP system, improving data visibility, accuracy, and reporting 

Key Deliverables: 

  1. Established a centralized accrual process, eliminating manual errors and inconsistencies 
  2. Improved reporting accuracy with tailored automation solutions 
  3. Delivered complete, timely audit reports aligned with stakeholder expectations 

Project Objectives & Business Needs

Key Project Objectives: 

  • Develop a standardized accrual process to reduce reliance on manual interventions 
  • Shorten the monthly close cycle to improve reporting timelines 
  • Ensure audit readiness by delivering accurate financial statements within deadlines 
  • Establish scalable processes to support the company's growth 

Business Needs: 

  • Streamline fragmented workflows into a unified system for better data accuracy and efficiency 
  • Improve financial reporting and audit readiness 
  • Address internal expertise gaps to optimize existing ERP capabilities 

Solution Outline: 8020 Consulting provided an experienced consultant to lead the project. The approach included: 

  1. ERP Optimization: Conducted a detailed analysis to refine ERP configurations, ensuring accurate data flow and improved system utilization. 
  2. Process Automation: Implemented tailored automation tools for recurring tasks such as accrual calculations and variance analyses, reducing manual intervention. 
  3. Close Calendar Implementation: Developed a close calendar to establish a structured, predictable month-end close process. 
  4. Scalability Framework: Designed workflows to support future growth, ensuring seamless integration of new business units. 

Key Benefits & Lessons Learned

Cost Savings 
Automating processes and optimizing resources highlighted the importance of efficiency gains in high-growth environments 

ERP Optimization as a Foundation 
Investing in ERP systems and configurations early can prevent costly adjustments later 

Focus on Scalability 
Scalable processes are critical for growth and acquisition integration 

Timely Reporting Builds Confidence 
Delivering accurate financials on time bolstered stakeholder trust 

Solutions & Outcomes

Solution Outline
The project focused on streamlining the financial close process, improving reporting accuracy, and automating key financial workflows:

Project Outcome Summary

  1. Time Reduction: Shortened the financial close timeline by ~30%, enabling the finance team to focus on value-added analysis rather than manual data reconciliation
  2. Improved Reporting Accuracy: Standardized KPI tracking and variance analysis, reducing financial discrepancies and ensuring all teams worked from a single source of truth
  3. Enhanced Decision Support: By integrating multiple planning scenarios, Nordstrom's leadership gained a clearer view of financial performance across different time horizons
  4. Workforce Planning: Improved tracking of headcount and capitalized labor costs supported better budget management and resource allocation

Outcome Details

Milestones Achieved: 

  • Reduced monthly close cycles from 30 days to 10 days within three months 
  • Achieved $500,000 in cost savings by eliminating inefficiencies and external dependencies 
  • Delivered audit-ready financials, meeting compliance deadlines with zero errors 

Outcome Details: 

  1. Cost Savings 
    The client achieved $500,000 in annual savings by automating accrual processes and reducing external consulting dependencies. These savings allowed the finance team to focus on strategic initiatives and growth priorities 
  2. Time Reduction 
    The monthly close process was reduced from 30 days to 10 days, enabling faster reporting and decision-making. Audit preparation time was also streamlined, meeting compliance deadlines with no delays. 
  3. Data Accuracy & Reliability 
    Optimized ERP configurations and automated accrual calculations minimized errors and inconsistencies. This ensured accurate and reliable financial statements that strengthened stakeholder confidence. 
  4. Scalability & Growth Enablement 
    A scalable financial infrastructure was established, capable of supporting future acquisitions and data complexity. The new workflows improved operational flexibility without increasing external resource needs. 

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